meetings

There's a place for us... Choosing a venue

There's a place for us... Choosing a venue

There are some venues which make my heart soar – and some which make it sink!  What can you find out about a venue ahead of time, which will help you pick a great place and enable you to design your event or workshop to suit its idiosyncrasies? Here’s a great five-point checklist.

5 minute meeting makeover

5 minute meeting makeover

We know it shouldn’t be like this, but sometimes we find ourselves in a meeting which is ill-defined, purposeless and chaotic.

Maybe it’s been called at short notice.  Maybe everyone thought someone else was doing the thinking about the agenda and aims.  Maybe the organisation has a culture of always being "too busy" to pay attention to planning meetings.

For whatever reason, you’re sitting there and the conversation has somehow begun without a structured beginning. 

This is the moment to use the five minute meeting makeover!

Decisions? Decisions!

This blog post pulls together some resources that I shared at a workshop last week, for people in community organisations wanting to make clear decisions that stick. Groups of volunteers can't be 'managed' in the same that a team in an organisation is managed: consensus and willingness to agree in order to move forward are more precious.  Sometimes, however, that means that decisions aren't clear or don't 'stick' - people come away with different understandings of the decision, or don't think a 'real' decision has been made (just a recommendation, or a nice conversation without a conclusion).  And so it's hard to move things forward.

I flagged up a number of resources that I think groups like this will find useful:

  • Descriptive agendas - that give people a much clearer idea of what to expect from a meeting;
  • Using decision / action grids to record the outputs from a meeting unambiguously;
  • Be clear about the decision-making method (e.g. will it be by consensus, by some voting and majority margin, or one person making the decision following consultation?) and criteria.
  • Understanding who needs to be involved in the run-up to a decision.
  • Taking time to explore options and their pros and cons before asking people to plump for a 'position'.